Updated: Feb 21
Each year disasters strike across the globe affecting millions
of people hurricanes tornadoes floods and terrorist attacks.
Not only create damage to those in their path, but can affect
Millions more by damaging critical information being stored
for the future.
Today's technological advancements have continued to shape
how damaged media books and documents are salvaged and stored
to prevent loss of important information Document re processors
leads the industry with Advanced record recovery techniques
which are now being made available to you today with security
health and safety at the Forefront of today's issues security
measures have been taken to secure customer information while
in our custody to be in compliance with government and legal
request. It is critical to maintain a proper chain of custody
from time of receipt through return delivery of Stored material
customized software RFID capable has been implemented to
track cartons through each restoration process.
I document re processors every carton that's been damaged
goes through the same careful process its contents are vacuum
freeze-dried to extract all moisture and then fumigated to
kill bacteria at this point.
Your carton is ready to begin restoration which starts with
three b's and ends with an R to put the files you need back
in your hands documentry processors will help you define
the exact contents decide what to do with them destroying.
isn't needed and reproduce What is restoration begins with
defining what materials in each carton should be reproduced
or destroyed carton contents are defined in detail, which
includes Department type of document date ranges and series
carton information is entered into a spreadsheet.
So important decisions can be made some decisions about your
documents are yours to make a loan While others are defined
by the government or industry standards in the end decisions.
Made identifying what should be reproduced or destroyed once
What is to be destroyed destruction takes place upon receipt
of written approval documents identified for reproduction
are stored for six months following Imaging and return delivery
of the data cartons identified for reproduction are ready
to go through a six-step process including inventory separation
of paper surface cleaning.
Document Preparation Imaging and quality control digital
reproduction is now recognized by most archived professionals
as permanent retention hardcopy reproduction is favored by
those who need physical documents such as historical materials.
In order for your cartons of reproduced documents to be complete
and useful a level to Recon inventory is necessary information
obtained during a level 2.
Recon inventory is used to define an electronic index for
each folder or label.
Once the inventory is complete.
Your carton is ready for separation of paper prior to the
cleaning phase documents off times require manual separation
of paper page by Page due to ticking caused by glues and
adhesives commonly used in business materials.
This process can take up to two hours pending level of sticking
and rigidity of paper left behind by the flood water, even
though all contents of your cartons have been dried and sterilized
paper is porous and contains contaminants that need to be
surface clean to reduce bulk contamination on paper surfaces
during the cleaning phase surface contamination that would
affect. Quality or damaged Imaging equipment is removed a
typical cart with 1.2 cubic feet 30 folders and 2,000 Pages
takes a minimum of three hours to clean a typical carton
contains approximately 2,600 square feet of surface area
the equivalent to cleaning the same surface area as 5 10
by 10 square foot offices all cleaning prepping and imaging
is conducted in laminar flow.
Hoods each hood draws away contaminants from the workers
and returns HEPA filtered air to the work environment at
the completion of the cleaning phase cartons are then ready
to be prepped for Imaging.
during prep for Imaging staples are removed Pages detached
and separated documents removed from binders and jackets
and tears repaired stapled groups of pages are marked to
track what pages need to be re stapled back together following
the reproduction phase prep for Imaging typically averages
and other three hours per carton before it's ready for Imaging
your carton is scanned using high capacity scanners modified
to usable by tonal 300 DPI images that comply with state
requirements modifications have been made to equipment to
scan damaged wrinkled documents use of flatbed scanners are
often used on heavily damaged paper.
All scanned images are stored on a secure server that is
not connected to the internet complying with government and
Industry practices scanning usually takes another three hours
before the carton is ready for a final image check State
archives scanning requirements dictate that each image be
manually checked against the original 100% of your images
are quality check side by side.
Each image is check for contrast Leo.
And completeness for files being returned digital originals
are compared against the digital image to ensure 100% capture
of all information.
This usually takes another three hours per carton, then after
approximately one hour of duplex Printing and two to three
hours of stapling collating punching labeling and final review.
Your carton is completely restored.
Tracking of Labor images and materials used is critical to
properly account for time tracking and expenses incurred
throughout the entire restoration process control logs are
used on a daily basis to assist in directing working supervisors
as to where each carton is in the process.
Actual units processed are compiled and imported directly
into billing to generate status reports and project tracking.
So what would you rather have back after a flood your original
carton full of contamination that smells and may not be safe
to handle or a clean odor free carton safe to use with all
documents fully accounted for and ready to use in the future
information is the lifeblood of organizations and affects
how people live their lives.
by partnering with documentry processors today's decisions
Will shape a stronger tomorrow?